William & Mary is a resilient community. (Again, pending EMT hurricane guidance.). All employees will be eligible to receive testing, subject to availability, at one or more designated healthcare locations in the Williamsburg area. For more information, email vamrc@vdh.virginia.gov. To return to normal campus activity after 10 days of isolation, you will need to be cleared to return to work by a physician and have gone at least 24 hours without symptoms, including no fever (without the use of fever-suppressing medications). The university will remain open with modified academic operations: All in-person classes are suspended. The products from Repsol’s Chemicals Division are used to manufacture everyday objects that improve people’s quality of life, their well-being and their safety and can be found in almost all industry segments. These are marked with editor's notes. The spring course schedule will include in-person, blended and fully-remote sections, as the fall semester did. William & Mary’s responsibility to steward our resources prudently is understandably at front of mind for all in this community. We are grateful to all with whom we consulted to make these decisions swiftly – so we could give everyone as much time as possible to prepare. Since our founding in 1693, our history has been one of creativity and resilience in the face of daunting challenges. William & Mary will cover the cost of a voluntary test for students and employees who wish to be tested prior to returning home for the Thanksgiving holiday. I’ve heard from a number of students and employees that scheduling and taking their tests was easy and pleasant. Please refer to the PHEL guidelines located at https://www.wm.edu/offices/hr/policies/public-health-emergency-leave/index.php for more information. We are an institution of learning. The important thing is that you have a two-way conversation to exchange feedback. For assistance, managers can contact [[HRguy]]. Dear William & Mary Faculty, Staff & Students. I thank you for your proven dedication to the mission of this university and to the health of our community. To that end, the university has developed a series of training videos to teach the community about COVID-19 and how to protect ourselves and others in a campus environment. The William & Mary community is eight months into this pandemic. We have students on campus who are unable to go home, teachers preparing for online delivery of courses, staff working to complete admission decisions for applicants and many other activities that continue for now. In the spirit of “both/and,” we will honor them in both May and October, both virtually and in person, in ways that are traditional, new, and joyful. Prevalence testing (initial sample of 2% of the employee/contractor population) will occur at least every two weeks. We cultivate our relationships with the communities surrounding our operations. I know how disappointing the shift in arrival on campus will be for many students – who are so looking forward to returning – also how disruptive to families as they plan travel. Do try to make time for a little respite; you can feed your creative and intellectual appetite with some of the amazing offerings through the Muscarelle Museum, Swem Library, and Virginia Institute of Marine Science (VIMS): In closing I would personally like to stay connected with you in order to hear your thoughts not only about work and what we can do to help, but also just to hear how you are doing. It’s important to remember that W&M does not control the surrounding public health context; decisions by the federal government and by Virginia’s leadership will frame the university’s options in the months ahead. of Education. Our new COVID-19 Dashboard is updated daily. Accordingly, William & Mary is making changes to many campus functions for the fall to enable employees – faculty and staff – to do their best work possible under the circumstances. We quite literally couldn’t keep going without you. May we each commit to doing our part to mitigate risk, to actively demonstrate our care for the physical and emotional well-being of others, and to complete a successful year — together. By taking further preventative steps, we maximize time for measured transitions and reduce the risk of future disruptions to our teaching, learning and research mission. Katherine Rowe, PresidentSam Jones, Senior Vice President for Finance & Administration. We have an obligation to one another to extend flexibility and understanding everywhere possible. In each school or unit, designated administrators and staff are leading the school’s response and. Prevalence testing (initial sampling of 5% of the student body) will occur at least every two weeks. On March 11, as we were beginning to understand the impact of COVID-19, I laid out four goals that would guide the university through the spring – through the rapidly changing conditions of an evolving pandemic. So this email aims to add clarity where we are able. That plan reflected the work of five Plan Ahead squads composed of campus experts – faculty, staff, students, administrators. The university has made the difficult decision to close all W&M residence halls (including apartments and the Graduate Complex) effective March 25 at 5:00 p.m. Any residential students still on campus will need to execute their personal emergency evacuation plan and move out of their residence hall by that time. We will use these additional funds, along with savings generated from the end of FY20. We ask that everyone continue to refer to https://www.wm.edu/coronavirus for the most up-to-date information on anything related to W&M’s institutional response. Supervisors should notify their respective manager or cabinet member when an employee becomes eligible to use PHEL.For employees who record leave on timesheets, PHEL is now available as an option. View Comments (20) Getty Images. The doctor provided employees with real facts about COVID … Thank you. ... more likely to get a COVID … Fuller updates on academic planning and financial forecasts will come in June. Staff throughout the university are offering many services virtually and also ensuring that our campus remains safe and ready for our return. English In addition, plans are underway for William & Mary to provide partially subsidized, “at-will” COVID-19 testing for asymptomatic employees who would like to be tested. Test results will be available to view within Kallaco in three business days. Your individual health and wellness are of paramount importance. As someone who understands what it’s like to have taken on a new official role during the pandemic, I want to call out the three new deans and their offices who started this year in Arts & Sciences, the School of Education and the Law School. W&M guidelines will continue to be adjusted based on research and analysis arising from that partnership and with our medical providers and testing suppliers. William & Mary will not identify the names of people who have contracted COVID-19 to the public or greater campus community. Part of flourishing is celebrating the wins – no matter how small. P.S. We are confident in our ability to solve the new problems we face together. may require adjustments to their work schedules or modes of work during the fall. So I ask you to read what follows with care. Thank you to the check-out operators at our supermarkets, who are working to keep us fed. This year, we will not be able to gather as we normally would for a staff appreciation lunch. The relative priority of effort is as follows: As normal, time-sheets must be submitted and certified each pay period for non-exempt employees. By reaching out after a positive test or by answering our call, you gain immediate help and protect other members of the campus community. Below my signature, you will find a high-level view of our current operations under the pandemic and an introduction to our planning process for next year. Limiting your time on campus helps make the work environment safer for those who must be here. What will student enrollments look like for the spring? Update on the coronavirus situation – message from Christian Sewing to staff members. Fortunately, Gov. A reminder that, voluntary COVID-19 testing is available for all W&M faculty and staff members, without a physician’s referral again next week. That includes mental health and wellness, and we acknowledge the need for the entire university to have downtime. The range was broad, because we faced many unknowns: the size of the incoming undergraduate class, the number of new graduate and professional students, enrollment levels for our returning students, the numbers of students choosing to live on campus, the potential for state budget reductions, and our ability to “remain open” in the face of COVID-19. We hope the provisions of the new law provide some needed assistance.Human Resources, We will host our second Supervisors Forum on Tuesday, April 7th at 1:00 p.m. to discuss an emerging list of pressing topics. So this is a good time to reflect on the faculty and staff who have made the semester such a success, and the importance of wellness and taking personal time off. So I ask that you hold close our core values of belonging and respect. We are closely watching these developing situations. They are based in our shared values of “respect” and “flourishing,” by which we empower those who live, learn and work here to make choices toward a healthy and fulfilling life. Our largest expenditures are on salaries for the faculty and staff who support teaching, learning, research and our varied university operations, from student financial aid specialists, to career services, to facilities. Please know how much each of these gestures lifts our spirits. Thank you for working to protect us, even when you are exhausted. And we know that each decision we make generates new questions. Even if you are unable to give in the same way as before, every gift, no matter the size, helps. Much important work lies ahead. Our Corporate Governance System is aligned with the best practices, the most recent recommendations, and international trends for large listed companies. Employees are expected to continue working during this period, observing proper health protocols and with modifications as needed and approved by supervisors. More than 25,000 Repsol employees representing more than 84 nationalities perform our operations throughout the entire value chain across 37 countries. In June we will have more details to share about ways we can prepare for the upcoming academic year. Please note that the Centers for Disease Control and Prevention requires COVID-19 laboratories to provide certain medical information on individuals taking tests. Best, Arielle NewbyPresident, Staff Assembly Joe WheelessPresident, Professionals & Professional Faculty Assembly. That order responds to national public health projections that COVID-19 cases in VA may peak in late May. I am confident that will be the case in the coming days and weeks. Student tuition and fees make up our biggest source of revenue. Immediately isolate yourself in your residence hall, or if off-campus, in your residence. The world is seeing a crisis of unprecedented nature and effects. Human Resources will send you an email detailing how to launch the training. Your support for our students, faculty and staff is more important now than ever, as we navigate uncharted territory. The amount of leave that is available to an employee depends on how many hours the employee normally works: Full-time employees will have 80 hours available (the equivalent of two weeks of work). Safeguard the health of students, faculty and staff; Maintain the university’s research and other operations; Support the national effort to slow the spread of COVID-19, to protect our communities, from Williamsburg to DC and beyond. Exceptions have been made for a small number of A&S COLL freshman classes to begin and continue in person, and the individual graduate and professional schools are communicating directly the start date of their in-person classes. Throughout this crisis, they have been steady, driven and focused on the things that mattered. It is a small token of appreciation, but our employees have expressed that they really appreciate the recognition.” - Darryl Smith, Founding Partner at Florida Car Accident Lawyer Team. These employees will be contacted over the next two weeks with instructions for testing before students return to campus. International Students will receive specific testing instructions in the next week to 10 days. March 30, 2020Employees should see the email for a link to the forum. Part of flourishing is taking time to rest and rejuvenate. We asked all employees who could do so to begin teleworking. Public Health Emergency Leave Doubled & Childcare ProvisionHuman Resources has some good news to share. Therefore, I am reinstituting the Open Office Hours that I had started in the Fall. Additionally, new travel policies for students, faculty and staff were adopted in November. Student Affairs will provide details about the winter break transition and spring semester arrival by the week of November 2. Thank you. Editor’s note: Phased planning has amended some information included in the July 31 message. In addition, the Governor announced earlier this week almost $5 million in one-time coronavirus relief funds to help mitigate some of our COVID-19-related costs. Dear Colleagues, I wanted to be in touch to share three thoughts. This email focuses on spring planning. Additional details will be shared early next week. We will know more in June, as we finalize our plans for the Fall Semester and once the Commonwealth closes its books for FY20. Together we will be able to meet these challenges, with the help of all of you, as well as that of our customers, partners, providers, shareholders, and union representatives. ), Certificates and Certifications for one’s profession, For use after above options are exhausted and they meet one of the following requirements. The university’s Path Forward: Fall 2020 lays out our commitment to highly engaged and close connections between teachers and students; that commitment underpins the effort to return to in-person experiences as appropriate under pandemic conditions. Anyone needing assistive technologies due to a disability should reach out to askhr@wm.edu. So I hope you will consider renewing your annual support for the areas of the university where you traditionally give. We are a multi-energy company operating around the globe. We invite all staff to submit questions ahead of time through this online form. Cognitively: studying together speeds and deepens learning in myriad ways. It is clear that we must defer the planned ceremony on May 16. Our challenge: responding to the demand for energy both responsibly and sustainably. Undergraduate, graduate Arts & Sciences, and Marine Science classes will begin January 27 and end May 7. Specify activities or circumstances that require employees to return to campus when they are needed. On March 12, 2020, Virginia’s Governor Ralph Northam declared a state of emergency due to the coronavirus pandemic that is ongoing. For undergraduates, there will be six spring break days: On these spring break days, classes will not meet and no due dates for assignments or exams will be scheduled. We plan to stay the course and sustain what worked well, including our Healthy Together Community Commitment. William & Mary’s Public Health Advisory Team and the COVID-19 Response Team continue to closely follow local, regional, state and national developments during the pandemic. Yet I look forward to the coming months with optimism. We thank you for your incredible dedication and commitment. The emotions many of us feel this week have been intensely mixed, with good reason. We also continue to evaluate how any public health directives from the Virginia Department of Health or governor’s office affect William & Mary. Editor’s note: Phased planning has amended some information included in the July 22 message. The schools of Law and Business made the transition to remote teaching last week, so teachers and students in those classes are in your second week. That's why we've taken on the ambitious challenge of transforming the energy sector through the passion of our professionals, people who question things to make them better. For employees, they will help transition to remote work or leave, coordinate notification to departments and arrange cleaning and disinfecting. Our mission is to be an energy company committed to a sustainable world with a forward-looking vision based on innovation, efficiency, and respect, and on creating value to promote progress in society. To that end, please hold each other and visitors to our campus accountable; there was terrific guidance in the required Healthy Together training videos which can be viewed on W&M’s YouTube channel whenever you need a refresher. As a result, we are currently on pace for a projected budget shortfall in the low $30 million range. All our constituencies agree: the health of W&M’s people must be prioritized as we prepare to welcome students and employees back to campus. Therefore, by the end of June, all supervisors are asked to provide feedback to their subordinates. As President Rowe mentioned in her May 19 message, Virginia Governor Ralph Northam’s Phase I reopening of state businesses does not change this. Also, employees are now able to use 24 hours of PHEL to cover time needed to make child and/or elder care arrangements. ET on Friday, Aug. 14 to ensure that no holds are put on their accounts. We make reasonable efforts to ensure that our activities do not have negative impact on human rights, and should they occur, we do everything we can to correct them. William & Mary’s campus will be officially open on August 5. We will continue to gather for virtual Community Conversations on a weekly basis. Yet, understandably those at greater risk worry about how consistently young adults will be able to adhere to these guidelines, on and off campus. Please continue to stay safe and look out for one another. A member of the HR Department’s employment team will call each hiring manager who has a start date for a new employee to discuss whether the start date will remain the same or be delayed. March 20, 2020Supervisors/Managers:On Tuesday, March 17th, Amy Sebring sent an e-mail to supervisors informing them that we are deferring hires for non-mission-critical positions until May 15th. We’d like to give a big thanks to all our colleagues, working tirelessly on the frontline to care for people in need, and our support staff working behind the scenes, in the fight against coronavirus. For example, webinars on learning at home for parents and teachers (in both English and Spanish), mindfulness in the virtual classroom, support for students with IEPs and special needs, virtual tutoring, and more. CIPD says a big ‘thank you’ to the hard-working HR teams putting people first during the COVID-19 pandemic The CIPD is asking people professionals to share stories of their dedication to supporting people and organisations through these challenging times. Fully-embraced, these habits of care and respect will have a direct impact on the trajectory of W&M’s fall semester. We’re looking forward to bringing all of our staff together into one virtual space in order to reflect on the challenges of the past few weeks and answer your questions. In addition, employees who work in positions identified by Human Resources as being in high-contact roles in which they may not be able to use mitigation strategies – such as masks, physical barriers and social distancing at all times – may be tested for COVID-19 before students return to campus. Next week we will update the campus on financial projections for FY21. I’d like to clarify that faculty and staff members who have been consistently working in person, on campus, do not need to quarantine over the holiday break. We do not yet know the full impact this fiscal year will bring. How work spaces will be reconfigured or modified to mitigate the spread of COVID-19. These are just some of the compelling attributes that make us as an attractive company. The Board agreed unanimously and included it as part of a resolution of thanks. If you are experiencing any symptoms of COVID-19, or have been in close contact with a known positive, please visit Path Forward and do not come to campus until you have been evaluated by your healthcare provider. Human evolution has always involved the search for resources and energy in order to survive. If you are a student, how and when will testing occur? Our conclusion is that the Class of 2020 deserves to be celebrated fully. Your employees, clients, partners and other stakeholders are getting their messages from somewhere. You can call a medical professional or your primary care physician for assistance. This amount is pro-rated for employees working less than 40 hours per week. Second, there are thousands of learning materials available for a large variety of professions. And our students have stepped up as well, engaging in the transition to online classes, cheerfully offering their professors Zoom tips, and working to fill emergency needs of students and neighbors.I also want to recognize and thank President Rowe, Provost Agouris and the entire leadership team for their thoughtful, empathetic and strategic stewardship. Formal evaluation forms are not required. Thank You Notes “We keep employee morale high by sending out thank you notes to our employees currently working from home. Please keep that coming so that we can continue to benefit from your best thinking. With public health conditions rapidly changing, and much uncertainty ahead, we know that spring will be different. The results of these efforts will be phased in throughout the summer. Five coordinated teams will focus on short-term solutions for mission-critical areas of the university: curricular flexibility, operational resilience, how we might de-densify campus spaces, how we might expand career pathways for graduating seniors and recent alumni. #ThankYouNHS. They stand ready to support students, faculty and staff in this transition. As always in these uncertain times, we will adhere to Virginia’s public health advisories to ensure the safety of all participating in and supporting events in the coming year. Our goal is to be able to resume learning in-person in the fall, so long as it is safe to do so. With these university categorizations in mind, supervisors are asked to be as flexible as possible to enable remote work to help limit the number of people on campus. Our decisions are driven first and foremost by the health and wellness of our community. William & Mary will align with those guidelines. Thanks to our strong presence all across Spain and our production centers in Mediterranean and Atlantic ports, you are guaranteed a fast and flexible supply. We have time to prepare now, using our growing knowledge, that we didn’t have this spring. As they do, we will hold the four goals we shared last week at front of mind: Although the university is now closed to the public and shifting to alternate and telecommuting arrangements wherever possible, mission-critical work continues.
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