Penn State Health is a great place to work at and I thoroughly enjoy helping candidate find new jobs. It includes salaries, fringe benefits, one-time start-up costs (including programming expenses), and ongoing operating expenses. Senior Director for Research Administration: Associate Vice President for Finance and Corporate Controller: Senior Vice President for Finance & Business (F&B). Wages must be directly charged and appropriately approved through WorkLion per Policy PR07, Wage Payroll - Non-Regular Employees. Fringe benefits include liberal vacation, excellent insurance and health care coverage, state or . Charging to another Penn State department), Academic: Base rate + Applicable F&A (ex. Application of Fringe Benefits - The actual negotiated fringe benefit rates will be charged regardless of whether such rates are higher or lower than the rates used in the applicable proposal. For example, if the market rate is $3,000 and the F&A is 50.00%, then the submission to Cost Analysis should be $2,000. Minimum Faculty Effort: According to OMB memorandum M-01-06, dated January 5, 2001 (as referenced in Uniform Guidance 2 CFR 200.306(k)), most federally funded research programs should have some level of committed effort by faculty (or senior researchers) either paid (by the federal government) or unpaid (cost shared by the institution), unless there is a legitimate reason that there would be no effort on the agreement. Therefore, a vacation day taken during a month would be allocated as a direct cost on the sponsored award by applying the appropriate percentage of effort for the individual's activities over that month. However, to the extent office supplies/materials are consumed solely for the operation of the Service Center in deliverance of its product, they may be budgeted and included as allowable costs of the Service Center. Upon termination or retirement, certain employees are eligible for accrued leave payout, based on established University policies. A 36 week faculty member's sabbatical contract period is normally mid-August to mid-May. The cost of such annual training is an allowable factor in User Rate development, Actual Expenses for items such as Subcontracts, Other Outside Services, Communication Fees, Mailings, and Other Support Costs incurred specifically for the operation of the Service Center should be treated as a cost of the Service Center and included in calculating the User Rate. Non-university users may be charged a higher User Rate than University users if they are purchasing the service or product with non-federal funds. Found inside â Page 2-129The Pennsylvania State University ( FICE 006965 ) ( large , state , main campus of ... indirect cost rate / fringe benefit rate - expenditure and budget ... The review process will begin February 24th and continue until the positions are filled. Federal grants and cooperative agreements are subject to Uniform Guidance 2 CFR 200.308(c), which states that prior approval is required from Federal awarding agencies whenever they will be a "change in the a key person specified in the application of the Federal award" or "the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.". All costs need to have adequate documentation to support their application to a sponsored award. Many benefits can be accrued to faculty members for successful grant development: Additional travel money g. Tuition Remission - Tuition remission rates for graduate assistants are set by the University each fiscal year and are available here. Thus, Penn State will only permit such costs to be direct charged to a project when 10% or more of an individual's effort will be allocated to the sponsored award. March 16, 1999 - Illustrative example reworded. . February 20, 1998 - Reformatted for GURU from OSP Policy dated September 1994. The Plan Effort Confirmation Statements will be produced after the end of the fiscal year for all accounts open during the fiscal year and must be approved by the Research Administrator, Budget Administrator, and Principal Investigator electronically no later than 60 days after the certifications have been produced. Current practice is to charge effort monthly based on the Plan Confirmation labor distribution method and confirm effort annually. See, Donor levels approved through Development which grant access to programs or certain levels of benefits. If the charge account is a sponsored award, a non-sponsored account must be provided in order to charge for a no-show, The customer is to be charged for any unused hours booked, Such stipulations must be provided to the user upon scheduling an appointment, Service Centers that have a wide fluctuation in usage during the day may establish a time-of-day rate structure. Found inside â Page 5748 WAGE RAISE FOR PENNSYLVANIA STATE EMPLOYEES Resolution No. ... and WHEREAS , one of the " fringe â benefits of a Pennsylvania state employee is an annual ... The Principal Investigator (and appropriate administrative personnel) should be given access to all accounts associated with the award, so they can maintain proper oversight of the award as a whole. The measurable unit must relate to the invoiced product. The budget justification should identify specific individuals to be working on the project (or if individuals are not known at the proposal stage, the justification should identify positions by title and give the number of individuals for each title), amount of time (normally a percent of effort or months of effort) to be devoted to the sponsored project and salary associated with that time. Except as noted in paragraph (h)(2) of this section, in no event will charges to Federal awards, irrespective of the basis of computation, exceed the proportionate share of the IBS for that period. See Procedure CR2015 for additional information and detailed guidance. Service Center operations must be separately budgeted and accounted for, to include expenses and income. Determining the Measurable Units for Goods or Services: DETERMINING THE BUDGET OF A SERVICE CENTER: Policy FN10 Other Business Expenses and Activities, Policy BT06 University Student Course-Related Fees and Specific Charges, Policy Guideline RAG05 - Establishing Research Institutes, Consortia, and Centers, Request for Approval of Service Center User Rate form. Reference: UM F&A/Fringe Benefit Rate Agreement page. Fringe benefit rates are negotiated and approved by the Office of Naval Research, Penn State's cognizant federal agency. Found inside â Page 20United States Civil Service Commission. Library ... Salaries , wages , and fringe benefits in Michigan municipalities over 4,000 population . Distributions to restricted accounts through the SIMBA Labor Distribution system are to be made only upon the direction of the Principal Investigator (PI) of the project or, for non-federal funds, the Budget Administrator of the account, or their authorized delegates. Graduate Assistants . IBS excludes any income that an individual earns outside of duties performed for the IHE. are allowable. Faculty members on 36-week appointments are eligible for up to twelve additional weeks of teaching or research extension with a maximum of 48 weeks total compensation. My only complaint is that some of the processes could be better streamlined. The National Science Foundation (NSF) has a "two-ninths" rule which is further explained in Penn State's Compensation FAQ. All foreign travel must also comply with Federal Export Control Regulations – see RA40, Compliance With Federal Export Regulations, and RAG40, Guidelines for Ensuring Compliance With Export Control Policy RA40. As required by Uniform Guidance 2 CFR 200.430, salary/wage charges to Federal awards must be based on records that accurately reflect work performed and be supported by internal controls which provide reasonable assurance that charges are accurate, allowable and properly allocated. February 26, 2016 - This new policy (incorporating parts of old RA03) has been created as part of the policy reorganization brought about by implementation of the Uniform Guidance (2 CFR 200). The fringe benefit rates will be adjusted each July 1 for projects overlapping fiscal years. The best practice is to add a note to the sabbatical leave form stating, "Sabbatical leave period is 7/1/X4 – 6/30/X5 for pay purposes only; physically on leave 8/15/X4 – 5/15/X5". It is not an agreement between the commonwealth and any employee. ). The documentation must provide enough detail for a reasonable person to understand the purpose of the cost and how it benefited the sponsored award. [FAR15.305(a)(1)], "The objective of proposal analysis is to ensure that the final agreed-to price is fair and reasonable." Wage Rate Interview Checklist . Food costs for 2020/21 are estimated to increase 2.00 percent based on review of our key purchases and the outlook for those price changes. At Penn State, Institutional Base Salary for full-time faculty is defined as: 36 week salary + Teaching or Research Extension (Supplemental 1) which extends contract up to 48 week appointment. Associate Vice President for Finance and Corporate Controller>, Establishing and Billing Service Center User Rates. This method is only acceptable when it is not possible to calculate an actual rate and when we must charge a customer so as not to undercut the market. University Archivist, Penn State, State College, PA. Posted May 25th, 2021. The specific order or placement within a budget is dependent upon the format requested by the sponsor. See the most recent version of the USDA NIFA terms and conditions for additional detail. The budget must be determined using the standard guidelines established by Cost Analysis, outlined below. There are certain types of costs which are assumed not to be direct costs and should not be included in a proposal. See Cost Sharing FAQ for additional detail. Charges for work performed on Federal awards by faculty members during the academic year are allowable at the IBS rate. All personnel costs charged to sponsored awards must comply with University policy, as well as with any specific sponsor requirements and federal and state laws and regulations. Exceptions are possible but must be documented through the Cost Accounting Justification Form. Found inside â Page 203College Tuition Whereas , Many of the employees of Pennsylvania's state ... of their children as one fringe benefit of their job , and Whereas , The cost of ... Food costs for 2020/21 are estimated to increase 2.00 percent based on review of our key purchases and the outlook for those price changes. July 17, 2017 - Information pertaining to the USDA National Institute for Food and Agriculture added to the Salary Restrictions section. If the amount of time to perform each test is uniform, charging on either basis is equitable. See RA66, Program Income. Rate Approval Document. The exception is the Defense-Related Research Units, which enter their time hourly and use timekeeping to enter time worked daily. Revisions may be done at any time for pay periods not yet paid. Wage Rate Interviews Responsibilities of Inspector -in-Charge . See RA64 – Personnel Costs, and RAG64 – Salary Caps, for more detail. through 2.f. To the extent that costs which are normally considered indirect costs are required and incurred solely for the operation of the Service Center in deliverance of its products, they may be budgeted and included as allowable costs. It is the responsibility of the PI to bring forward any questions regarding costs reported to the Research Administrator or Financial Officer before approving and certifying the costs. Found inside â Page 3... of state contribution â this rate constituting a summary measure of the value of PSERS as a fringe benefit . The faculty of the 14 Pennsylvania state ... The FAR points out the following about cost estimates, their content and their purpose: NOTE: If the budget is reduced by the agency, the PI should make corresponding reductions in the scope of work. Found inside â Page 856Pennsylvania - Staff Attorney 1107 12th St. , 5th Floor Altoona , Pennsylvania ... Utility rate litigation ; pursues affirmative litigation in the state and ... External users must be charged at least the full price and cannot be subsidized. Operations that are set up as Service Centers are designed to recover the costs of their operations (i.e., operates on a break-even basis). Found inside â Page 27Library, United States Civil Service Commission. ... and Service ( Cont'd ) Salary rates and fringe benefits in municipal employment , 5-88 Organisation for ... It is the unit’s responsibility to inquire if the funds are federal flow-through. Employee Benefit Rates for July 1, 2021 through June 30, 2022: For full-time employees: 30.5% For part-time employees . Revised "Salary Cap" and "Plan Effort Confirmation (formerly Effort Confirmation)" sections. c. Equipment - List separately items of equipment equal to or exceeding $5,000 and having a useful life of one (1) or more years. The campus is within a half-day`s drive to Washington D.C., Baltimore, Philadelphia, New York City, or Pittsburgh. Found inside â Page 147Mar 1, 7, 12, 21, 22, 26, 1963 United States. Congress. ... That is the largest municipality in the eastern tip of Pennsylvania , except Philadelphia . All rates must be reviewed at least annually to ensure the rates in place break even. The cost of benefits in the form of regular compensation paid to employees during periods of authorized absence from their jobs, such as annual leave, family-related issues, sick leave, holidays, etc. Found inside â Page 60WHEREAS , most large industrial state governments and the federal ... one of the â fringe " benefits of a Pennsylvania state employee is an annual leave of ... Fleet Services, Chemistry stockroom) must be budgeted at the currently approved rates. It's a benefit that attracts high-quality faculty and staff members, columnist and instructor Patty Kleban says. Documentation of the effort performed is required, and the annual confirmation of effort, or confirmation of effort at the end of a sponsored award is validated by the electronic attestation of the Principal Investigator. a. Subcontracts - Identify individual subcontractors (if known) and the total estimated cost for each. July 2023 until new rate agreement: 39.0%. Variation from the approved rates is allowable when: a. the agency requires the use of a lower factor; b. documented historical data supports the use of a higher rate; or. Principal Investigator on Sabbatical: Sabbatical leave by a PI may be considered a long-term absence by the sponsoring agency. If faculty salaries are to be included in User Rates, they must be budgeted and paid from the Service Center. The sum of the above fringe benefit costs paid by the employer is $17,000 for the year. Service Centers must provide a detailed statement to users monthly and charge users at least monthly. Pitt Penn State WVU. 1537 Due to/Due from: Rent - Previously used to record rent activity between the University and the Health System. In order to ensure that administrative salaries are allocable to the project (as defined in RA10 – Costing Principles for Sponsored Awards), such costs will not be approved as direct charges unless they constitute a level of support greater than the routine level of service normally provided by an administering department. Administrative Salaries: Salaries of administrative and technical staff should normally be treated as indirect costs. of funds - use MU, UM System rates listed above for all grants. Grant funds may be used to support the salary and fringe benefits of the principal investigator (10 . 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